Employee Guide: Using SignHR Daily

After logging in, the Dashboard gives you a snapshot of your day and everything you need at a glance.

What's on your dashboard:

• Attendance status — see if you're punched in or out, and your check-in time.
• Pending leave requests — track the status of any leave you've applied for.
• Upcoming events — birthdays, work anniversaries, and holidays.
• Assigned tasks — tasks and checklists with due dates.
• Quick action buttons — apply for leave, mark attendance, or submit a request in one click.
• Notifications — approvals, comments, and updates from your team.

Go to Attendance to punch in at the start of your shift and punch out at the end.

Punch methods (depending on your company's setup):

• Kiosk — tap on a shared device at the office entrance.
• Face Recognition — take a selfie using your phone or device camera.
• Geo Tagged — punch from your phone with GPS stamp (for remote/field work).
• Biometric Device — use a fingerprint or iris scanner (if available).

After punching in:

• You'll see your check-in time on the screen.
• Punch out at the end of your shift to complete the record.
• Your daily attendance log shows check-in, check-out, and effective hours.
• If you forget to punch, submit an Attendance Correction from Requests.

Go to Leaves and click 'Apply Leave' to submit a leave request.

1. 1Select the leave type — Earned, Sick, Casual, etc.
2. 2Choose the date range for your leave.
3. 3Enter a reason — be specific so your manager can make a decision.
4. 4The system shows your available balance for the selected type in real time.
5. 5Attach a supporting document if required (e.g., medical certificate for sick leave).
6. 6Submit — the request goes to your manager for approval.

Tracking your request:

• Go to My Leaves to see all your requests — Pending, Approved, or Rejected.
• Cancel a pending leave request if your plans change.
• You'll receive a notification and email when your request is approved or rejected.

Viewing payslips (My Payslips):

1. 1Go to your profile and select My Payslips.
2. 2You'll see payslips for every completed payroll run.
3. 3Each payslip shows a breakdown of earnings, deductions, and net pay.
4. 4Download any payslip as a PDF for your records.

Earnings breakdown:

• Basic salary, HRA, special allowances, conveyance, medical allowance.
• FBP reimbursements — meal cards, fuel, telephone, LTA.

Deductions breakdown:

• PF (employee contribution), ESI, professional tax, TDS.
• Loan EMI deductions, if applicable.

Tax declarations (during declaration season):

• Go to Payroll > My Declarations.
• Upload bills for meal cards, fuel, LTA, and other FBP components.
• Approved declarations increase your take-home pay.

Go to Requests to submit various HR requests. Each request type has its own form and approval flow.

Common request types:

• Attendance Correction — fix a missed punch or incorrect time.
• Expense Claim — reimburse a work expense with receipt attachment.
• Shift Swap — trade a shift with a colleague.
• Document Request — ask for an experience letter, salary certificate, etc.

Submitting a request:

1. 1Select the request type from the dropdown.
2. 2Fill in the form — each type has specific fields.
3. 3Attach supporting documents if needed.
4. 4Submit — the request routes through the configured approval flow.
5. 5Track all your requests under My Requests with their current status.

Download the SignHR mobile app for iOS, Android, or desktop from the Download page. The app gives you everything on the go.

Mobile app features:

• Punch in with GPS and selfie — mark attendance from anywhere.
• Apply for leave — same flow as the web, optimised for mobile.
• Approve or reject team requests — keep things moving when you're away from your desk.
• View payslips — download and share payslips directly from your phone.
• Push notifications — get instant alerts for approvals, comments, and updates.