Manage Company Assets

Step 1: Define asset categories (Assets > Categories):

1. 1Click 'Add Category' and enter the type — Laptops, Monitors, Phones, Badges, Furniture, Vehicles, etc.
2. 2Set default values or rules for the category if applicable.
3. 3Save — categories appear in dropdowns when adding assets.

Step 2: Add individual assets (Assets):

1. 1Click 'Add Asset' and enter the asset name and serial number.
2. 2Select the category from the dropdown.
3. 3Enter purchase date, purchase price, and warranty expiry.
4. 4Upload a photo of the asset for visual identification.
5. 5Save — the asset is now tracked in the system with status: Available.

Assigning an asset:

1. 1Open the asset record and click 'Assign'.
2. 2Select the employee from the dropdown.
3. 3Set an expected return date (if applicable — e.g., for temporary equipment).
4. 4Add notes — any conditions or special instructions.
5. 5Save — the asset status changes to Assigned automatically.

Tracking and returns:

• Employees can see their assigned assets on their profile.
• The asset history log shows every assignment, return, and status change.
• When an asset is returned, record the return date and condition — it becomes Available again.
• Useful for tracking who has what and when it's expected back.

Maintenance tracking:

• For assets under repair, change the status to Under Repair and add service notes.
• Track repair costs, vendor details, and expected completion dates.
• Change status back to Available once the repair is complete.

Lifecycle management:

• Track warranty expiry dates — the system can flag assets nearing warranty end.
• Retire assets that are obsolete or damaged beyond repair.
• Asset reports show depreciation, total inventory value, and assignment rates.
• The full lifecycle — from purchase to retirement — is logged and auditable.