Manage Payroll and Compensation

Go to Payroll and click 'Create Payroll Run' to start processing salaries for a period.

Payroll run steps:

1. 1Select the pay period (monthly, bi-weekly) and the employee group.
2. 2The system aggregates attendance data, leave deductions, loan repayments, and FBP reimbursements automatically.
3. 3Review the computed amounts for each employee — earnings, deductions, and net pay.
4. 4Move through the workflow: Review → Approve → Release → Mark Paid.

Workflow controls:

• Each stage can be restricted by permission (e.g., only a Payroll Specialist can release).
• Once marked paid, payslips are generated and published to employee dashboards.
• Employees receive a notification when their payslip is available.

Go to Payroll > Loans & Advances to manage employee loans and salary advances.

Creating a loan:

1. 1Click 'Add Loan' and select the employee.
2. 2Enter the principal amount, repayment tenure (in months), and monthly EMI.
3. 3Set the start date — EMI deductions begin from this payroll cycle.
4. 4Save — the loan is registered and EMIs are deducted automatically.

Loan tracking:

• Loan register shows outstanding balances, EMIs paid, and default status.
• Employees can view their loan details and repayment schedule from their profile.
• EMIs are deducted from each payroll run until fully repaid.

Flexi Benefit Plan (FBP) lets employees allocate a portion of their salary to tax-exempt components, reducing their taxable income.

FBP components:

• Meal coupons — tax-exempt food allowance.
• Fuel — conveyance allowance for commute.
• Telephone — work-from-home internet/phone reimbursement.
• LTA — leave travel allowance for domestic travel.

Declaration process:

1. 1Employees submit bills and declarations under Payroll > My Declarations during the declaration window.
2. 2The FBP Review page lets payroll admins verify submitted bills.
3. 3Approve or reject each bill with comments.
4. 4Approved amounts are reimbursed through the next payroll run.

Employee payslip view (My Payslips):

• Earnings — basic salary, HRA, special allowances, FBP reimbursements.
• Deductions — PF, ESI, professional tax, TDS, loan EMI.
• Net pay — the final amount disbursed.
• Download any payslip as a PDF.

Admin payslip access:

1. 1Go to Payroll > Runs and open a specific payroll run.
2. 2Select any employee to view their payslip for that period.
3. 3Payslip templates use the company logo and signature configured in Settings.

Go to Payroll > Settings to configure the foundational payroll components that drive calculations across the platform.

Salary components:

• Earnings — basic, HRA, special allowance, conveyance, medical allowance, etc.
• Each component can be defined as a fixed amount or percentage of basic salary.
• Deductions — PF (employee + employer), ESI, professional tax, TDS.

Statutory configuration:

• PF/ESI numbers and contribution rates.
• Professional tax rates based on state and salary slab.
• Attendance-linked deductions (e.g., LOP deductions, half-day deductions).

Disbursement:

• Bank file formats for salary disbursement can be set per payroll run.
• Supports multiple bank accounts if payroll is processed from different accounts.