Manage Leaves and Holidays

Employees go to Leaves and click 'Apply Leave' to submit a leave request.

Application process:

1. 1Select the date range for the leave.
2. 2Choose the leave type — Earned Leave, Sick Leave, Casual Leave, etc.
3. 3The system shows the available balance for the selected type in real time.
4. 4Enter a reason for the leave.
5. 5Attach a supporting document if required (e.g., medical certificate for sick leave).
6. 6Submit — the request routes through the configured approval flow.

Managers see pending leave requests on their dashboard and under the Leaves section.

Request details shown:

• Employee name and department.
• Leave dates and leave type.
• Balance before and after the requested leave.
• Reason provided by the employee.
• Any attached documents (medical certificates, travel bookings, etc.).

Approval workflow:

1. 1Click Approve to confirm the request.
2. 2Click Reject and add a mandatory comment explaining why.
3. 3Multi-level approvals work automatically — after the manager approves, it moves to the next level (e.g., department head) if the policy requires it.
4. 4The employee is notified at every step via in-app notification and email.

Team availability:

• Under Leaves, view the team availability calendar showing who is on leave each day.
• Helps with staffing decisions and prevents scheduling conflicts.
• Colour-coded by leave type for quick identification.

Leave balance reports:

• Opening balance — days carried over from the previous period.
• Credited — new days added during the current period.
• Availed — days taken as leave.
• Closing balance — remaining days available.
• Available for each leave type across current and past periods.

Manual adjustments:

• Admins can manually adjust balances under Leaves > Assignments.
• Useful for correcting errors or adding special leave grants.

Compensatory offs are granted to employees who work on holidays or work extra hours beyond their regular schedule.

Comp-off workflow:

1. 1Managers assign comp-offs under Comp-offs > Register.
2. 2Employees can view their comp-off balance on their dashboard.
3. 3To use a comp-off, the employee applies to avail it — the process works like a leave application.
4. 4Approved comp-off utilisation reduces the balance automatically.

LOP scenarios:

• When an employee has zero leave balance, the system can auto-convert the application to LOP or block submission — depending on your policy.
• Leaves spanning multiple months are split across periods for accurate balance calculation.
• LOP days are tracked separately and feed into payroll deductions.

Special leave types:

• Half-day leave — supported if configured in the leave type settings.
• Short leave (hourly) — for medical appointments or personal errands.
• All leave transactions are audited with timestamps and approver details.