Every letter and record, in one place.
Generate letters from templates on your own letterhead, request the documents you are missing, and keep everything in each employee's file — instead of across a shared drive, three inboxes and someone's laptop.
What you can do
Built for the way HR actually works.
Letters from templates
Offer letters, confirmations, increments and experience letters generated from a template with the employee's real data filled in.
Your letterhead, not a generic page
Design the letterhead once and every generated document comes out on it, so what reaches an employee looks like it came from your company.
Request what is missing
Ask an employee for the document you need and track the request, rather than emailing a reminder and hoping.
One file per employee
Documents live on the employee record, so finding someone's contract does not mean searching a shared drive by filename.
Sent, and recorded as sent
Send a document to an employee from the system and keep the record of what was sent and when.
Document types you define
Configure the document types your company actually collects, so the checklist matches your compliance requirements rather than a default list.
GENERATION
Letters that don't need find and replace
- Employee data filled from the record, not retyped
- Salary breakup rendered as a table rather than pasted from a spreadsheet
- Generated on your configured letterhead every time
My documents
Payslip — May 2026
Generated · PDF
PAN card
Uploaded · verified
Degree certificate
Link · no expiry
Address proof
Uploaded · expires Dec '26
My details
Phone
+1 555••• ••210
Emergency contact
Meera (sister)
Bank account
HDFC ••••4821
Designation
Sr. Engineer
COLLECTION
Chase documents once
- Request a specific document type from a specific employee
- Outstanding requests visible without opening each file
- Uploads land on the employee record, already filed
Document requests
3 pending · 1 signedPAN card
Requested from Aanya M.
Offer letter — sign
Sent to Rohan K.
Address proof
Requested from Priya S.
Handbook v3 — acknowledge
Sent to 12 people
Frequently Asked Questions
Yes. Letters are generated from templates with the employee's real data filled in from their record, on your configured letterhead — including salary breakups rendered as a table rather than pasted in.
Yes. The letterhead is designed once in settings and applied to generated documents, so what an employee receives looks like company correspondence rather than a generic export.
You request a specific document type from a specific employee and the request is tracked. Outstanding requests are visible without opening each individual file, which is what stops missing paperwork from surfacing during an audit.
On the employee's own record, alongside their profile, so retrieving a contract or a certificate does not involve searching a shared drive by filename.
Yes. Document types are configured per company, so the checklist reflects what your compliance requirements actually need rather than a fixed default set.
Onboarding covers the joining moment — collecting what a new hire must provide before day one. Document management covers the whole employment relationship: letters generated later, records requested mid-tenure, and the file that has to be complete when someone leaves.
Works with the rest of SignHR