Proof the work actually got done.

Build recurring checklists for your frontline — housekeeping, field visits, safety, compliance — and assign them to people, roles or whole departments. Staff complete each one with photos, readings and GPS proof; you watch completion roll in on a live dashboard.

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What you can do

Built for the way HR actually works.

Reusable templates

Build a checklist once and assign it to users, roles or whole departments — it generates itself for each of them.

Recurring on a schedule

Daily, weekly or monthly, with due and expiry windows so a missed check doesn't go unnoticed.

Proof on every item

Checkbox, photo, note, pass/fail, or a numeric reading with min and max bounds — per item.

Photo and GPS evidence

Capture photos and location-stamp each completion, so you know it was done, where, and by whom.

A compliance dashboard

Completion and on-time rates by template and by team, plus exactly who hasn't done today's checks.

Ad-hoc and mobile-ready

Spin up a one-off check for a spot audit, and complete it from the field on mobile web.

BUILD ONCE

Build it once. It runs itself.

Lay out the items, set how often it should recur, and assign it to the people, roles or departments who do it. From then on, the right checklist shows up for the right person on the right day.

Assign to users, roles or whole departments.
Daily, weekly or monthly recurrence with due and expiry times.
Reorderable items, each required or optional.

Checklist template builder with items and recurrence

PROOF, NOT A TICK

Proof, not just a tick.

Each item asks for the right kind of evidence — a photo of the shelf, a temperature reading, a pass or fail, a note. Turn on geo-stamping and every completion records where it happened.

Five proof types: checkbox, photo, note, pass/fail, numeric.
Photo upload and GPS stamp on completion.
Numeric readings validated against min and max.

Completing a checklist with photo and numeric proof

WHO DID, WHO DIDN'T

See who did it — and who didn't.

A dashboard rolls up every run: completion and on-time rates by template and by team, and a clear list of who hasn't finished today's checks — so you can nudge before it matters.

Completion and on-time rates by template and assignee.
A not-completed-today list you can act on.
Filter by date range, template and department.

Checklist compliance dashboard with rates and a missed-today list

See how it works

A step-by-step walkthrough of checklists in SignHR.

Browse all setup guides

“Opening checklists used to be a WhatsApp photo dump nobody could audit. Now it's a dashboard — I can see at a glance which outlets skipped the morning checks.”

Imran Qureshi

Area Manager · Saffron Hospitality

Frequently Asked Questions

Five types: checkbox, photo, note, pass/fail, and numeric reading with min/max validation. Each item can require one or more proof types, with GPS stamping on completion.

Yes. Templates can be assigned to specific employees, roles (e.g. all Store Managers), or entire departments. The correct checklist appears for each person on the schedule you set.

A live compliance dashboard shows completion and on-time rates by template and assignee. You can see exactly who hasn't finished today's checks and filter by date range, template, and department.

Weighing up options