Claims that end in a payslip.
Employees submit expenses with the receipt attached, approvers see them in the same queue as every other request, and approved reimbursements land in the pay run instead of a separate bank file nobody reconciles.
What you can do
Built for the way HR actually works.
Claims with the receipt attached
The expense and its proof travel together, so an approver is never chasing a photo through chat to decide a claim.
Approvals in the same queue
Expense approvals use the same workflow engine as leave and other requests — one inbox for a manager, not a separate tool to remember.
Reimbursed through payroll
Approved claims feed the pay run, so reimbursement reaches the employee the way their salary does.
Submitted from where it happened
Field and travelling staff raise a claim from their phone at the point of spend, rather than saving receipts for a monthly catch-up.
A trail that survives audit
Who claimed, who approved, when, and against which policy — recorded rather than reconstructed.
Visible before it is paid
Pending and approved claims are visible ahead of the pay run, so finance sees what is coming instead of discovering it.
PAYROLL HANDOFF
The claim ends where the money is
- Approved reimbursements become inputs to the pay run
- One payment to the employee rather than salary plus a separate transfer
- Finance sees pending claims before the run is finalised
Ready to hand off
248 employees · ₹38,42,640
Bank file (.csv)
Provider-ready format
Push to provider
RazorpayX · Zoho Payroll
Payslips → self-service
Auto-published to employees
APPROVALS
One inbox, not another tool
- Multi-level and conditional routing, the same as other approvals
- Delegation and escalation behave consistently across request types
- Every decision recorded against the claim
Request submitted
Employee
Manager review
Approve · Reject · Comment
If > 5 days → HRBP
Conditional
Notify & sync calendar
Google · Outlook · SMS
Frequently Asked Questions
Approved expense claims feed into the pay run, so the employee is reimbursed alongside their salary rather than through a separate payment path that has to be reconciled afterwards.
Yes. Claims can be raised with the receipt attached from a phone at the point of spend, which is what stops field and travelling staff from accumulating a month of receipts before submitting.
Through the same approval workflows as the rest of SignHR, so multi-level chains, conditional routing and delegation behave the same way they do for leave. Managers approve expenses in the queue they already use.
Each claim records who submitted it, what was attached, who approved it and when. That record is what makes a reimbursement defensible months later, rather than reconstructing it from email.
Pending and approved claims are visible ahead of the run, so the reimbursement total is known in advance instead of appearing as a surprise line once payroll is being finalised.
Works with the rest of SignHR