First-Day Welcome Checklist

FIRST-DAY WELCOME CHECKLIST Employee: [Name] | Title: [Title] | Start: [Date] | Time: [Time] Meeting Point: [Location] | Manager: [Name] | Buddy: [Name] | HR: [Name] SECTION A: IT SETUP (Complete BEFORE day 1) Hardware: ☐ Laptop/computer — Model: [Model], Asset: [Number] ☐ Docking station (if applicable) ☐ Monitor(s) — [Number], Size: [Size] ☐ Keyboard and mouse ☐ Headset / microphone (if applicable) ☐ Company mobile phone (if applicable) ☐ Power adapters and cables Software & Access: ☐ OS installed and configured ☐ Email account — [Email] ☐ HRIS / employee portal account created ☐ Communication tools (Slack, Teams, Zoom) ☐ Project management tools access ☐ File storage / cloud drives access ☐ VPN access configured (if applicable) ☐ Time-tracking system account ☐ Required specialised tools installed ☐ Antivirus and security software active Testing: ☐ All systems tested | ☐ IT support contact shared IT Prepared By: [Name] | Date: [Date] | Signature: _______________________ SECTION B: FACILITIES (Complete BEFORE day 1) ☐ Desk/workstation assigned — Location: [Location] ☐ Ergonomic chair provided ☐ Keys / access cards / fobs issued ☐ Building security access programmed ☐ Parking assigned / instructions shared ☐ Wi-Fi credentials provided ☐ Welcome kit / company swag prepared ☐ Employee badge / ID card printed ☐ Org chart printed or accessible Facilities By: [Name] | Date: [Date] | Signature: _______________________ SECTION C: ADMINISTRATION ☐ Employment contract signed and filed ☐ Tax withholding forms completed ☐ Direct deposit authorization completed ☐ Emergency contact form collected ☐ Benefits enrollment initiated ☐ Policy acknowledgments signed ☐ NDA / confidentiality agreement signed Admin By: [Name] | Date: [Date] SECTION D: TEAM & MANAGER ☐ Manager greets employee upon arrival ☐ First-week schedule and goals discussed ☐ Key projects overview shared ☐ Meeting cadence established ☐ Team introductions scheduled ☐ Lunch or coffee with buddy arranged Manager: [Name] | Date: [Date] | Signature: _______________________ COMPLETION SIGN-OFF All sections complete. Employee is fully set up. HR: ___________________ | Manager: ___________________ | IT: ___________________ | Facilities: ___________________ Employee Confirmation: I have received all necessary equipment, access, and information. Employee Signature: _______________________ Date: _______________________