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Policies
Employee Referral Policy
A policy defining the employee referral programme including eligibility, step-by-step process, reward amounts by role category, and payment terms for successful hires.
EMPLOYEE REFERRAL POLICY — [COMPANY NAME]
Effective: [Date] | Version: [X.X]
1. PURPOSE
Encourages employees to refer qualified candidates for open positions, rewarding successful referrals while building our team.
2. ELIGIBILITY
All permanent employees may refer, except:
• Hiring managers for roles in their team
• HR and recruitment team members
• Employees involved in the selection process
• Interns, contractors, and temporary employees
3. REFERRAL PROCESS
1. Check open positions on internal job board ([URL]).
2. Submit candidate's resume and why they're a good fit via [HR email / portal].
3. Candidate applies through standard process, noting the referral.
4. If hired and they complete probation ([Number] months), referrer gets the reward.
4. REWARD AMOUNTS (paid after probation)
• [Category 1 — e.g., Engineering]: [Amount]
• [Category 2 — e.g., Sales]: [Amount]
• [Category 3 — e.g., Operations]: [Amount]
• [Category 4 — e.g., Executive]: [Amount]
Company may adjust amounts based on role difficulty and market conditions.
5. PAYMENT
• Paid in next payroll cycle after probation confirmation.
• Taxable income — processed through payroll with deductions.
• Multiple referrers for same candidate: first referrer (earliest submission) wins.
• No limit on total rewards per employee.
6. TERMS
• Candidate must not have applied through another channel in last [6] months.
• Self-referrals ineligible.
• Family members require prior HR approval.
• Candidate must have work authorisation.
• Former employees ([X]+ months gone) are eligible.
• Company may modify, suspend, or cancel the programme at any time.
• HR resolves disputes at its discretion.
I have read and understood this policy.
Name: _______________________ Signature: _______________________ Date: _______________________