Experience Letter
An experience letter certifies that a person worked for an organisation — the dates, the role held, and sometimes a brief note on conduct — for use with future employers.
Also known as: service certificate, experience certificate
It is deliberately factual. Dates of joining and leaving, designation, and often the department are enough; extended commentary on performance turns a routine document into something the employer has to stand behind.
Employees frequently need it years later, which is an argument for generating it from the employee record rather than writing it fresh. Reconstructing someone's exact designation history from memory is how the dates end up wrong.
It differs from a relieving letter: relieving confirms release from obligations, experience confirms the fact and shape of the employment. A person may hold one without the other.
Handled in SignHR
HR Document Management
HR document management — generate letters from templates on your letterhead, request missing employee documents, and keep every record in one employee file.
See hr document managementRelated terms
Relieving Letter
A relieving letter confirms that an employee has been formally released from their obligations on a given date, having served notice and completed handover.
Appointment Letter
An appointment letter is issued after an employee joins and confirms the terms of employment — the document that governs the relationship, where the offer letter only proposed it.
Full and Final Settlement (F&F)
Full and final settlement is the closing calculation when an employee leaves — everything still owed to them, less everything they owe, paid as one amount after the last working day.
Offer Letter
An offer letter is the document proposing employment — role, compensation, start date and key conditions — issued before the employee accepts and joins.